POSITION SUMMARY:
B Capital is seeking an experienced Executive Assistant to provide primary support to the Investment team. The individual will take full responsibility in managing the day-to-day schedule and needs of the team, as well as provide office management and administrative support. Additionally, the individual will work as part of the broader B Capital team by corresponding with other Executive Assistants and team members in our global offices on daily tasks and long-term initiatives.
KEY RESPONSIBILITIES:
Administrative Support:
- Manage an ever-changing complex calendar with an understanding of business priorities to offer alternatives and considerations as needed to maximize the teams time and efficiency.
- Schedule, coordinate and oversee a wide variety of internal and external meetings that are both on-site and off-site.
- Organize complex domestic and international travel arrangements. Anticipate and coordinate point-to-point travel and logistical needs.
- Organize and prepare materials in advance of meetings, maintain files and record keeping systems, including files that may be confidential.
- Prepare and submit expenses for the Partner and other team members in accordance with company guidelines.
- Provide support to B Capital’s external visitors and guests by assisting with meeting setup, catering and logistics.
- Support business objectives under guidance by building relationships with clients and client’s assistants to coordinate schedules and facilitate information flow.
- Assist and arranging with event planning and CRM management
- Provide general administrative support including managing mail, faxing, filing and any ad hoc projects that may arise.
- Assist in occasional personal requests including reminders and paperwork.
Office Management:
- Receive, screen and sort according to priority all incoming mail. Respond promptly to inquiries as needed.
- Troubleshoot any immediate IT issues that arise in the office (video conferencing, printer issues).
- Work with the front desk staff to book conference room space for meetings.
- Act as the point of contact for general building initiatives.
DESIRED QUALIFICATIONS & SKILLS:
- 5-8+ years of experience working in a fast-paced environment supporting senior executives
- BS/BA degree in a relevant discipline
- Strong knowledge in Microsoft Office, including Outlook, Word, Excel and PowerPoint
- Ability to occasionally work outside normal office hours to accommodate Asian and European time zones, including responding to timely e-mail requests as needed
- Prior experience working as an Executive Assistant in finance, Venture Capital, PE, or Law firm is preferred, but not required
ABOUT B CAPITAL:
B Capital is a multi-stage global investment firm that partners with extraordinary entrepreneurs to shape the future through technology. With more than $6 billion in assets under management across multiple funds, the firm focuses on seed to late-stage venture growth investments, primarily in the enterprise, financial technology and healthcare sectors. Founded in 2015, B Capital leverages an integrated team across nine locations in the US and Asia, as well as a strategic partnership with BCG, to provide the value-added support entrepreneurs need to scale fast and efficiently, expand into new markets and build exceptional companies. For more information, click here.
B CAPITAL GROUP CORE VALUES:
- Generosity: We’re collaborative and always willing to share our time and knowledge.
- Resilience: We’re persistent and determined to succeed, persevering through challenges and seeing change as an opportunity.
- Open-mindedness: We’re curious and welcoming. Our global perspective and commitment to diversity, equity, and inclusion make our culture stronger and more innovative.
- Will: We believe in the companies we’ve invested in and we’ll do everything in our power to help them change the world for the better.
- Teamwork: We value our relationships above all. We work hard to build trust and respect with founders, investors, partners and colleagues.
- Humility: We add value by going beyond for founders and LPs. We strive to let our work speak for itself.
If you are interested in this position, please apply here.